Privacy Policy

Last Updated: June 13, 2025
Rehab Graduate Fairs
Headquartered in Spanish Fork, Utah, United States

1. Overview and Commitment to Privacy

At Rehab Graduate Fairs (“Rehab Graduate Fairs,” “we,” “us,” or “our”), your privacy is of the utmost importance. We recognize the sensitive nature of personal information and are fully committed to maintaining the confidentiality, integrity, and security of all personal data we collect and process. Whether you are a student, educational institution, exhibitor, website visitor, or other stakeholder, we value your trust and take our data protection responsibilities seriously.

This Privacy Policy outlines how we collect, store, use, share, and safeguard your personal information when you visit our website, register for or attend our educational recruitment fairs, communicate with us via digital or physical means, or otherwise interact with our services. We want to be fully transparent with our data handling practices and ensure that you understand your rights and our obligations.

This Privacy Policy applies to all users of our websites, mobile applications (if any), services, communications, and any other interactions you may have with Rehab Graduate Fairs that involve the transfer of personal information.

2. Who We Are

Rehab Graduate Fairs is a privately owned company headquartered in Spanish Fork, Utah. Our core business is to organize and host graduate recruitment events across the United States and online that connect accredited graduate programs in Physical Therapy (PT), Occupational Therapy (OT), and Athletic Training (AT) with qualified prospective students. These events serve as a platform for educational institutions to present program offerings, admissions information, and financial aid opportunities to individuals seeking advanced healthcare education.

As part of this service, we collect and manage personal data for the purpose of facilitating effective recruitment and ensuring that both students and institutions derive value from our events.

3. Categories of Information We Collect

We collect several types of information to fulfill our services effectively and legally. These include:

A. Information You Voluntarily Provide

This includes data you directly supply to us through forms, email, registration processes, surveys, event participation, or other intentional means:

Full Name (first, last, and middle if provided)
Email Address (personal or institutional)
Phone Number (mobile or landline)
Mailing Address (optional; when physical materials are requested)
Institutional Affiliation (current school, university, or employer)
Program of Interest (PT, OT, AT, or other)
Expected Graduation Year or Academic Status
Resume, Transcripts, or Personal Statements (only if voluntarily uploaded or shared)
Event Attendance History and Preferences
Communication Preferences
Surveys, Feedback, and Support Requests
Etc.

B. Information Collected Automatically

When you visit our websites, register for events, or interact with us online, we may collect technical and behavioral data via cookies, tracking pixels, server logs, or analytics platforms. These may include:

IP address
Browser type, version, and language settings
Device type, operating system, and hardware model
Geographic location (approximate, based on IP address)
Referral website or campaign source
Pages viewed, time spent, click activity, and scroll depth
Date and time of access
Session duration
Form interaction and submission behavior

C. Information from Third Parties

We may collect or receive personal data about you from:

Partner institutions (with appropriate legal basis)
Data processors (CRM platforms, marketing tools, event software)
Social media platforms (only if you interact with our content)
Public sources (such as LinkedIn or institution websites)

4. Legal Basis for Processing

We process personal information only when we have a lawful basis to do so, which may include:

Consent: When you explicitly agree to the use of your information (e.g., subscribing to emails).
Contractual necessity: When we need your information to provide services you request (e.g., event registration).
Legal obligation: When we are required to comply with applicable laws.
Legitimate interests: When our use of your data is necessary for our operational and marketing interests, and does not override your rights.

Where required by law, we will obtain your consent before processing personal data. You may withdraw consent at any time, subject to legal or contractual obligations.

5. How We Use the Information

We use the collected information for the following purposes:

Event Operations: To register and manage your participation in our virtual or in-person recruitment fairs.
Matchmaking Services: To connect students with graduate programs that align with their academic and professional goals.
Communications: To send event reminders, confirmations, updates, promotional materials, and other necessary communications via email, phone, or SMS.
Marketing: To inform you of upcoming fairs, institutional partners, or relevant graduate education news.
User Experience: To personalize your interaction with our website and event platforms, including saved preferences and tailored content.
Analytics and Research: To monitor usage trends, improve performance, and guide strategic planning.
Compliance and Protection: To prevent fraud, enforce terms, and comply with legal obligations.

6. Information Sharing and Disclosure

Rehab Graduate Fairs retains the rights to share and/or distribute information only with organizations, companies, or other entities which in good faith service students and potential students and have the students’ best interest in mind.

A. Educational Institutions

Participating schools and graduate programs at our events may receive limited personal data to follow up with students.
These institutions may contact you via email, phone, or digital ads based on your interaction.

B. Service Providers and Vendors

We use trusted third-party vendors to support operations such as event software, email platforms, customer relationship management (CRM), analytics tools, and payment processors.
All vendors are contractually bound by confidentiality and data protection agreements.

C. Government, Legal, and Regulatory Authorities

We may disclose information if required to comply with legal processes, enforce our rights, or respond to lawful requests by public authorities.

D. Business Transfers

In the event of a merger, acquisition, restructuring, or asset sale, your information may be transferred to the new entity, subject to the terms of this Privacy Policy.

7. International Transfers

Our operations and servers are based in the United States. If you are located outside the U.S., your data will be transferred to and processed in the U.S. By using our services, you acknowledge and consent to this transfer, subject to safeguards as required by applicable law.

8. Data Security Measures

We take appropriate and reasonable steps to protect your information from unauthorized access, disclosure, alteration, or destruction. Our security measures include but are not limited to:

HTTPS encryption of web traffic
Firewalls and intrusion detection systems
Multi-factor authentication for administrative access
Secure data storage with access controls
Regular vulnerability scans and security audits
Employee training on data protection and confidentiality

However, no system can be 100% secure. We recommend users take steps such as using secure passwords and avoiding sharing sensitive information via unsecured channels.

9. Data Retention Policy

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. In general:

Student profiles may be retained for up to 5 years for ongoing recruitment and event participation.
Communications records (emails, support tickets) may be retained for up to 3 years.
Financial or legal data may be stored for 7 years in accordance with regulatory requirements.

You may request deletion or anonymization of your data at any time, subject to any legal or contractual obligations.

10. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights under applicable data protection laws:

Access: Request to know what personal data we hold about you.
Rectification: Correct or update inaccurate or incomplete data.
Deletion: Request erasure of your personal data.
Objection: Object to data processing under certain conditions.
Restriction: Request limitation of processing.
Portability: Receive a copy of your data in a machine-readable format.
Withdraw Consent: Withdraw your consent where processing is based on consent.
Opt-Out: You can opt out of marketing communications at any time by clicking “unsubscribe” in our emails or by contacting us directly.

To exercise your rights, please email privacy@rehabgraduatefairs.com. We will respond to all verified requests within 30 days, or as required by law.

11. Cookies and Tracking Technologies

We use cookies, web beacons, and other similar technologies to collect data about user interactions with our websites. This includes:

Essential Cookies: Necessary for website functionality and security.
Performance Cookies: Measure usage and performance.
Functional Cookies: Remember user preferences.
Marketing Cookies: Deliver relevant advertisements.

You can manage or disable cookies through your browser settings. However, this may impact functionality.

We honor “Do Not Track” signals where legally required.

12. Children’s Privacy

Our services are not directed to children under the age of 16. We do not knowingly collect personal data from children without verifiable parental consent. If we learn that we have collected such information, we will delete it promptly.

13. Third-Party Websites

Our website and communications may contain links to external sites or platforms not operated or controlled by us. We are not responsible for the privacy practices or content of these third parties. We encourage users to read their privacy policies before submitting personal data.

14. Changes to This Policy

We reserve the right to revise this Privacy Policy at any time. Updates will be posted on our website with a new “Effective Date.” We recommend you review this page periodically to stay informed of any changes.

Material changes to this policy will be communicated via email or prominent website notice.

15. Contact Information

If you have any questions, concerns, or complaints regarding this Privacy Policy, or if you wish to exercise your data rights, please contact us using the details below:

Rehab Graduate Fairs
Attn: Privacy Officer
Spanish Fork, Utah 84660
United States
Email: jason@rehabgraduatefairs.com